Creating an Employee Profile in your ChurchSalary 3.0 account is not merely a data entry task; it is a cornerstone for unlocking robust analytical tools and ensuring the precision of compensation and staffing insights for your organization. These profiles serve as the dynamic engine powering the sophisticated functionalities of the platform, fostering a more informed and strategic approach to church human resources.
Each Employee Profile represents one real employee at your church. You will enter information like the job title, desired salary, background, experience, benefits, etc to create a comprehensive compensation profile for that employee. This information will be pulled on to run salary reports and different dashboard tools across ChurchSalary 3.0.
Note that each tier of membership includes a different number of Employee Profiles you are able to create. If you are a large church needing more Profiles, you can upgrade to the next tier to unlock more!
| Basic | Expanded | Pro | Pro+ |
# of Employee Profiles included | 9 | 18 | 36 | Unlimited |
How to Create an Employee Profile
Once you have created your account and created your Church Profile, you'll automatically be prompted to create your first Employee Profile.
There are 5 sections to fill in. Any category marked with a red * is required, and others are optional. But the more data you enter, the more insights you'll get from your account!
The first section describes the employee's role at the church.
Title: Here you can enter anything you want for this employee's specific title at your church.
Job category: Select the category that best matches the employee's title.
+ Hybrid Position: If the employee has multiple positions, you can click here to add additional job categories, and the percentage of the employee's time dedicated to each.
Keywords: These make this employee easier to search for later. Enter any keywords you would like to use to filter/sort, or leave it blank.
Supervise: Enter how many employees this employee directly supervises
Status: Is this employee full-time or part-time?
The second section describes the employee's history and experience, which are tied to compensation.
Start date: When did the employee begin in their current position?
Ordained: Is the employee ordained?
Relevant experience: How many years of experience does this employee have that is relevant to this position?
Education level: What is the employee's highest obtained level of education?
The third section describes the employee's current salary in this role. You must enter either an annual salary (commonly for full-time employees) or an hourly wage (commonly for part-time employees). This number accounts for the employee's salary and housing allowance, but excludes any additional benefits retirement, health insurance, etc). These benefits will be added in step 7.
Note that adding a number for Annual salary change will not automatically update this employee's salary next year- it is simply for your reference.
The fourth section is optional, and only filled out if this employee receives any form of housing allowance to specify how that allowance works.
Housing benefit type: This may be a cash housing allowance, parsonage benefit, or both. If a type is selected, you will be prompted to enter an amount as well. Remember that the housing allowance is included in the reported salary in step 5, and so filling in the amount here is showing the portion of the salary that is designated for the allowance.
SECA offset: If the employee has opted out of SECA, this affects their housing benefit.
The fifth and final section is also optional, and contains information about additional benefits the employee may receive (retirement, health, dental, etc). All of these numbers reflect the total amount paid into any of these benefit categories on the employee's behalf, and are in addition to their base salary input in step 5.
Once you have completed all of the information, the employee's total compensation will be calculated at the bottom (base salary + benefits). Review your numbers and click Continue to finalize the profile.
